Chaperone Licences

Frequently Asked Questions for this Service

Question: What are the duties of a chaperone?

Answer: The regulations state that an approved chaperone must remain with the child when the child’s parents/guardians are not there, this will include on set, in the dressing rooms, during recreation, meals and break times. It is only when the children are on stage or performing that matrons are not required to be by their side. The object of this requirement is to ensure that there are at all times, a suitable person responsible for the child’s welfare and that it is clear who that person is.

As well as keeping the children comfortable and occupied between working periods, the chaperones duties also involve:
• monitoring and recording all the times that the children are working, having a break or having lessons, to ensure that they do not exceed the regulations in place
• ensuring suitable travel arrangements are in place
• keeping a complete register, with emergency contact numbers, making sure that they sign the children in and then out when collected by a parent/guardian or nominated person
• recording any injury or accident and informing the parent and LA if an injury or accident occurs at the earliest opportunity
• being familiar with first aid arrangements for each performance

A chaperone may supervise up to twelve children; however the demands of the performance, the ages or gender of the children should be considered when deciding how many children each chaperone should be responsible for.

The Local Authority have the power to enter any premises where a performance is taking place, to establish that the children are being properly supervised and cared for. The LA also has the power to withdraw children from the performance, to withdraw the chaperones licence, or both. The Local Authority may ask to view the registers that the chaperones keep and may also request to see the chaperones and child performance licences.

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Question: What is a Chaperone?

Answer: A Chaperone is the title of the licensed person appointed to protect, control and care for children whilst they are performing. To quote the law, they are acting in 'loco parentis and should exercise the care which a good parent might be reasonably expected to give that child'

There are several types of Chaperone:-

• Filming (on a film set)
• Theatre (backstage and rehearsals for a theatre)
• Touring (looking after a child 24 hours a day (except when being tutored), whilst the child is working away from home
• Travelling (picking a child up from home and taking them to another Chaperone at their place of work) and;
• Parent (chaperoning their own child only).

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Question: How do I apply for a Chaperone licence?

Answer: To become a Volunteer or Professional Chaperone, you will need to complete the online chaperone application form on our website. All chaperones will be expected to undertake an Enhanced Disclosure and Barring Service Check (DBS) check and complete both online Chaperone and Safeguarding training before a licence can be issued.

The costs for applying for either a Volunteer or Professional chaperone licence is detailed on our webpages.

Please be aware that once your application has been submitted a refund cannot be guaranteed. If you have not completed all steps of the application process within the timescales advised (usually 8 weeks for a new application and 4 weeks for a renewal application) we reserve the right to withdraw your application without refund. No refunds will be given in the instance of a refused Chaperone Licence.

Once approved a chaperone licence is valid for three years.

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