Registration Service

Frequently Asked Questions for this Service

Question: Who can register a death?

Answer: Ideally it will be the deceased's next of kin or a relation, if this is not possible the death can be registered by: the person arranging the funeral (not the funeral director), a person present at the death, the owner/ occupier of the premises in which the person died ie the owner of a care home.

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Question: Do I have to give my baby the father's surname?

Answer: Baby can be registered with your surname,the father's surname or a combination of the two names.

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Question: Can I change the name on my baby's birth certificate?

Answer: First names can be changed within one year of the registration of the birth by baptism or certificate of naming (please ask the Register Office for further information). Surnames can be changed if the baby's birth is re-registered after the baby's parents marry or to add the father's name to the registration.

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Question: If the bride and/or groom are under 18years of age, do they need parental consent to get married?

Answer: Parental consent is needed if either party is under 18 years of age. A Form 55 (CP55 for Civil Partnerships)can be obtained from the Register Office and should be completed by both parents. Further instructions are found on the form or from the Register Office. The completed form should then be taken to the Register Office and handed into the Superintendent Registrar when giving notice.

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Question: I am not married to my baby's father, how do I include his name on the birth registration?

Answer: If the parents are not married to one another and they both wish the father's details to appear on the registration and certificate, they must both attend at the Register Office to register the birth of their baby. (If this is not possible please contact the Register Office for further information.) The addition of the father's name on the registration and birth certificate gives the parents joint parental responsibility for the baby.

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Question: I need to order a copy certificate but the registration did not take place on the island. Where can I obtain a copy certificate?

Answer: You will need to get in contact with the registars office where the birth / death / marriage took place. Or apply direct to General Register Office on link below - Related Link

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Question: Do I need to make an appointment to register my baby's birth?

Answer: Yes, the Isle of Wight Register Office operates on an appointment based system. Please call 823233 to make an appointment.

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Question: I do not live on the Isle of Wight. Can I still marry or have a civil partnership there?

Answer: A couple wishing to have a ceremony on the Island but who do not live on the Island can give notice at their local register office or at any register office provided they have lived in that registration district for at least 8 days prior to giving their notice (England or Wales only). If a couple wish to marry in a church they are required to set up residency in the parish boundary and give notice of marriage at the Isle of Wight Register Office, the only exception to this rule applies if the church in which the couple wish to marry is deemed the couples 'usual place of worship'

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Question: Do the child's natural parents have to re-register that child if it was born before they married?

Answer: Yes, if the natural parents of the child/children are marrying one another they are required to re-register any children that they have had together prior to the marriage. This will show the change in surname of the mother. If the child was not born on the Island, the re-registration can be taken by declaration with the information then sent to the relevant mainland Register Office. If the marriage occured anywhere other than England or Wales please contact the Register Office on: 01983 823233 for further information.

At the appointment the parent(s)must bring with them the completed form for re-registration (LA1 - available from the Isle of Wight Register Office) The form must be fully completed, signed and dated by both parents after the date of their marriage, although only one parent need attend.

If a replacement birth certificate is required, the cost of each cerificate is £4.00 on the day of re-registration and £10.00 after the day of registration.

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Question: Do the couple who wish to give notice of a marriage or civil partnership on the Isle of Wight have to be either British citizens or citizens of an EEA (European Economic Area) country?

Answer: In general terms, if either party is subject to any form of UK immigration control then they cannot give notice of their marriage or civil partnership on the Island. If either party is from any other country not on the EEA list then they may have to get approval to marry in this country from the Home Office and will both have to give notice in a designated register office. (Our closest designated office is Southampton) tel. 023 8063 1422) The couple can still take up residency on the Island before giving notice.

European Economic Area i.e. a national of Austria, Belgium, Bulgaria, Czech Republic, Cyprus, Denmark, Estonia, Finland, France, Germany, Greece, Hungary, Iceland, Irish Republic, Italy, Latvia, Liechtenstein, Lithuania, Luxembourg, Malta, Netherlands, Norway, Poland, Portugal, Romania, Slovenia, Slovak Republic, Spain, Sweden and the UK. Switzerland is also included in the above list although it is not a EEA country.

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Question: How long does a ceremony at an approved premises take?

Answer: It depends if any readings or additional vows are added. Usually the ceremony would be no longer than 30 minutes.

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Question: How far back do the registrars records go?

Answer: Our records start from 1837.

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Question: What is the procedure for registering a still birth?

Answer: If a baby is stillborn after the 24th week of pregnancy you will be given a Medical Certificate of Stillbirth signed by the doctor or midwife which you should give to the registrar. However it is advised that you contact a Registrar who will be able to answer any questions you may have about registering a still birth and will give you further details about registering a still birth.
The Isle of Wight Register Office can attend at your home address to register a still birth.

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Question: I am interested in researching my family history, can I do an historical search ?

Answer: If you would like advice on historical searches, The Isle of Wight Family History Society may be of help at www.isle-of-wight-fhs.co.uk For a wider search you could also try the Family Records Centre at www.familyrecords.gov.uk - it has records going back before 1837, or the General Register Office that is responsible for all online, telephone, fax and postal enquiries, www.gro.gov.uk. - Related Link

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Question: Where can the Civil Partnership take place?

Answer: It may take place at the Register Office or any of the venues that have been approved by the Isle of Wight Council for civil ceremonies. Please see web link for further information. - Related Link

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Question: I am interested in getting married abroad, are you able to provide some information on this?

Answer: General information can be found via the link below. Alternatively, if you require any additional or specific advice, please contact the Registrars Office on 01983 823233 - Related Link

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Question: Where can I get married on the Isle of Wight apart from church?

Answer: Civil marriages can be conducted in the Register Office or at one of the licensed venues on the Isle of Wight. For further information please visit www.iwight.com/registrars or ask the Register Office for a copy of their ceremonies guide.

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Question: Are there any requirements to having a witness?

Answer: A marriage or Civil Partnerhsip requires a minimum of 2 witnesses to attend and witness the legal proceedings.

The only requirement to being a witness is that the person fully understands the nature of the ceremony and, if called upon, would be able to relate to what went on at the ceremony. We recommend that in order to be able to do this each witness should be 18 yrs and over. If someone is under 18 yrs then we suggest that they sign as a third witness.


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Question: How long is a marriage notice valid?

Answer: A notice of marriage is valid for one year. However, although you can change the date and time of the wedding within that year, the venue (place of marriage) cannot be changed, without giving fresh notice.

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Question: Can I change my surname on my passport before I get married?

Answer: Yes, you will need to get a form from the Post Office (PD2) and take or send it to the Superintendent Registrar or Minister who will be conducting the ceremony, indicating which passport office you will be using. Part of this form needs to be sent with your passport application, and the other part is retained by the Superintendent Registrar until after the marriage has taken place.

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Question: What if myself or my partner is subject to immigration control during our stay in the UK?

Answer: If either of the people intending to enter into a marriage or civil partnership is subject to any form of immigration control then both parties will need to attend together at a designated register office (DRO) for their notices of marriage or civil partnership.

For Isle of Wight residents the nearest DRO is Southampton telephone no. 023 8063 1422. For people resident on the mainland they will need to check if their local register office is a DRO and arrange to attend an appointment together - most London register offices are DRO's.

For people residing on the Isle of Wight they do not need to live in the Southampton district for 7 days prior to going in for their appointment i.e. residency on the Island is acceptable. The ceremony itself can still take place on the Island but the legal preliminaries need to be done at the DRO.

In general terms, people who are citizens of EU member states will not have any form of immigration restriction imposed but it is advisable to check this with the individuals beforehand if in any doubt.

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Question: I do not live on the Island but need to register the death of someone who has died on the Isle of Wight. Do I need to come to the Island to do this?

Answer: No, not if this would be inconvenient for you. You can make a 'declaration' at any office in England or Wales who will then post the details to us. Please be aware that no certificates or 'green form' (certificate for burial or cremation, required by the funeral director) can be issued by a mainland Register Office, for a death that occurs on the Island. These will be issued once the registration is completed on the Island. Please contact the Register Office for further information.

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Question: TELL US ONCE Who can use the Tell Us Once Service?

Answer: Anyone can use this service, but please note -

* If you are not the next of kin, you will need to bring with you written consent from that person. If you do not have this, you can still register the death but will not be able to use the Tell us Once service.

* If you are the next of kin, but are not dealing with the esate, you will need to bring with you written consent from that person, along with their full name, address and telephone number.

* If you are neither the next of kin nor dealing with the estate, you will need to bring with you both of the above.

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Question: I live on the Island but need to register the death of someone who has died on the mainland. Do I need to go to the mainland to do this or can I register it here on the Island?

Answer: You can register the death here by doing a death by declaration. The relevant register office will fax the medical certificate to the Island registrars, and you will need to pay the £4:00 for each certificate required by cheque to the receiving district. These certificates and the green form (for the funeral director) will be sent to you by post once the death has been registered by the mainland office.



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Question: TELL US ONCE I have recently registered a death and would now like to speak to someone about the Tell Us Once Service, who do I need to contact?

Answer: Please call the Department for Work and Pensions on 0800 085 7308.
Lines are open Monday to Friday 8am to 8pm.


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Question: Will I receive a free death certificate when I register the death?

Answer: No, all certificates must be purchased. The cost is £4.00 for each certificate issued on the day of registration, £7:00 up to 4 weeks after date of registration and £10.00 thereafter. Please pay by cash or card.

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Question: How much does a copy of the death certificate cost?

Answer: A certificate will cost £4.00 at the time of registration.

Up to 4 weeks after registration the cost of a certificate is £7:00, thereafter the cost is £10:00

Please pay by cash or card.

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Question: Can I purchase a full (standard) birth certificate at a later date?

Answer: Yes, certificates can be purchased at the time of registration for £4.00. After this, certificates then become £10.00 each. Please pay by cash or card.

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Question: Can I purchase a full (standard) birth certificate at a later date?

Answer: Yes, certificates can be purchased at the time of registration for £4.00. After this, certificates then become £10.00 each. Please pay by cash or card.

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Question: How much does a copy of a marriage/Civil Partnership certificate cost?

Answer: On the day of the ceremony, the certificates are £4.00 each. Once the register has been archived, a copy certificate will cost £10.00. Please pay by cash or card.
If you were married in a Church, you will need to discuss with the Registrars whether the register is still held at the Church.

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Question: How can I pay for my wedding?

Answer: All marriages must be paid for at least 3 weeks in advance. The payment can be made by attending at the Isle of Wight Register Office (no appointment necessary) paying with cash or by telephone using credit or debit card.


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Question: I am ordering a copy of a certificate who do I make the cheque payable to?

Answer: The Isle of Wight Register Office no longer accepts cheques. Please pay by cash or card.

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Question: How do I convert a Civil Partnership to a Marriage?

Answer: There is now provision for couples to convert civil partnerships to marriage if they choose to do so. The conversion can take place in the Register Office, at an Approved Premise or at a Registered Building if it holds a licence to conduct Same Sex marriage. The standard procedure will allow couples to convert a civil partnership into marriage at the Register Office without any celebratory ceremony. The extended process enables signing the declaration in a range of venues (where the marriage of same sex couples can be solemnized) followed by a non statutory celebration ceremony.

Register Office staff can explain the process more fully and advise on fees that are payable.

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Question: I do not live on the Isle of Wight, but am getting married there. Do I need to send any documents to you once I have given notice?

Answer: You will need to give notice at your local Register Office. After the notice period of 28 dyas (or 72 if subject to immigration) have elapsed your local office will update the system. Your authorities for marriage will be printed by the Isle of Wight Register Office so there will no documents you need to bring to us. If you are getting married in a church you may need to collect the authorities from us to give to the vicar or authorised person before your ceremony takes place.

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Question: Do we get a marriage certificate on the day of the wedding?

Answer: Yes, one marriage certificate is included in the cost of the wedding, and any additional certificates are £7.00 each. Any additional certificates requested in advance of the ceremony will be printed and sent to you by post. Please pay by cash or card.

Any certificates issued later will cost £10.00.

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Question: Do I need to register a death that has been held as a Coroners Inquest?

Answer: In this circumstance the family does not register the death.

After the inquest has been held, which can be up to 12 months after the death, the Coroner informs The Register Office that the death can now be registered. This is done without the family being present. The registrar will write to the next of kin to let them know the death has been registered and they contact us to buy any death certificates.

The funeral still goes ahead as usual as the Coroner issues the certificate for cremation or burial when an inquest is being held. The Coroner also issues Interim Death Certificates so the family can go ahead and deal with the deceased’s estate.

We can, however, still do the Tell Us Once service with an interim death certificate from the Coroner but the next of kin will need to make an appointment to do this.

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Question: How do I obtain a Certificate of no impediment?

Answer: The process is the same as giving notice to get married but it depends who you are getting married to and where you are getting married. Once all the appropriate checks have been carried out and the relevant requirements met, your Certificate of No Impediment will then be displayed on our notice board for 28 days
For more information please contact the Register Office.

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Question: How much does it cost to give notice of marriage?

Answer: It costs £35.00 each to give notice of marriage, payable at the time of giving notice. A non refundable provisional booking fee of £45 must have been paid prior to giving notice of marriage. Only the date and time of the wedding can change after notice has been given, NOT the venue. Please pay by cash or card.

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Question: How much is the Priority Service for Copy Certificates?

Answer: Certificates can issued while you wait for £15 each. Collection in 24 hours is £10 per certificate.
Please pay by cash or card.
If the customer wants the certificate posted the usual £1.50 fixed postage fee will apply.

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Question: What is the waiting period for a Notice of Marriage?

Answer: The waiting period between giving notice of marriage and the first day of being able to marry is 28 days. In addition people subject to Immigration Control may have their waiting period extended to 70 days.

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Question: How many days before my wedding do I need to give notice of marriage?

Answer: You must have decided on the venue for your marriage prior to giving notice and made a provisional booking with the Isle of Wight Register Office and paid the non-refundable booking fee of £45

You can give notice of marriage up to a year in advance of the wedding but no later than 28 days before the date of the wedding. You MUST state the place of marriage when you give notice. The date and time can change within the above restrictions.

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Question: Can I order another short birth certificate?

Answer: No. Short birth certificates are no longer available. You will need to purchase a full certificate for passports, driving licences and bank accounts.

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Question: The time limit to register a death is within 5 days after death, but what if the death has been referred to the Coroner's Office for a post mortem?

Answer: You are still required to register the death within 5 days from the date of death. If you are going to find it difficult to register the death in this time please call the Register Office for advice.

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Question: What documents do I need to bring to register my baby's birth?

Answer: Please bring your birth certificate with you and your partners certificate (or passports) if applicable as this will help to reduce errors. If you do not have this you may bring a driving licence or passport. Please also bring your childs red book or your hospital discharge sheet if you have it. If you would like to purchase a full birth certificate these will cost £4.00 each on the day of registration only. Please pay by card or cash. After registration further certificates are always available at a cost of £10:00

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Question: Can we personalise our civil ceremony?

Answer: It is possible to add your own words or personal vows at certain points throughout the ceremony, although some words must be said by law. You may also include readings and choose your own music, although these must not contain any religious connotation. The Ceremonies Coordinator will email a ceremonies option form to you at least 3 months prior to your ceremony for completion and return.

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Question: Do we have to give any formal Notice?

Answer: Before a civil partnership can take place, couples must give formal Notice of their intention to enter into this partnership. This must be given to the local register office in the district where you have been living for at least the last 8 days.


A non-refundable booking fee of £45 is payable to secure a venue, date and time with the Isle of Wight Register Office

Once the notice has been given, a period of twenty eight clear days must elapse before the Schedule (authority for the partnership to take place) can be issued. This is valid for one year. The Notice and Schedule will state the place in which the ceremony will take place and if you wish to change the venue then new Notices will have to be given.

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Question: How do I have a Renewal of Vows ceremony?

Answer: A Renewal of Vows ceremony can be carried out for couples who have been married more than 1 year at the Register Office, at an Approved Premises or at a venue of your choice (subject to approval by the Superintendent Registrar)
The cost of a Renewal of Vows ceremony is £100 at the Register Office or £175 at a venue and we will need evidence that you have been married for a least a year.
Renewal of Vows for couples who have been married less than a year will be charged as follows:
Monday-Thursday £355
Friday £380
Saturday £405
Sunday or Bank Holiday £430

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Question: Who can apply for a copy certificate?

Answer: Anyone can apply for a copy of anyones birth, marriage and/or death certificate as long as they have enough relevant information. Postage for certificates is £1.50 per order, and copy certificates are £10.00 each. A chargeable priority service is available - while you wait (£15) or collect in 24 hours (£10) otherwise allow up to 5 working days. Please pay by cash or card. To order online please use the link below:

****From 3rd April 2018 to 6th April 2018 While you Wait service is suspended.****** - Related Link

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Question: TELL US ONCE What is Tell Us Once?

Answer: Tell Us Once is a service provided by the Register Office that enables us to help with your recent bereavement. With your permission we will inform the relevant Isle of Wight Council Services of the bereavement and forward any relevant documentation to them on your behalf. This will mean that you will not have to inform then separately.

To use this service following the registration of a death, the informant must bring with them (if applicable): the deceased's National Insurance number, valid passport, valid driving licence, library card, blue badge, DWP Benefits letter, concessionary travel card and vehicle ownership document.

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Question: What documents do I need to bring in order to register a death?

Answer: The registrar will require the medical certificate from the doctor or hospital relating to the deceased. If the death has been referred to the coroner and a post mortem has taken place the medical certificate will be taken by the Coroner's Officer directly to the Register Office. Please bring some ID for yourself with you and in order to reduce errors in the spelling of names, dates and places of birth, please bring the deceased persons birth certificate and marriage certificate with you. It would also help if you could bring the deceased's medical card with you.

If you wish to take advantage of the Tell us Once service offered following the registration of death, you should bring with you (if available): the deceased's National Insurance number, valid passport, valid driving licence, blue badge, library card, DWP benefits letter, concessionary travel card, and vehicle ownership documents.

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Question: What information does the registrar require relating to the person who has died?

Answer: The date and place of death
The deceased's usual/last address
The first names and surname (and the maiden name where appropriate)
he date and place of birth (town and county if born in the UK or country if born abroad)
Their occupation, and the full name and occupation of their spouse or civil partner -
Whether the deceased was getting a pension or allowance from public funds
If the deceased was married or had formed a civil partnership, the date of birth of the surviving partner.

If the informant wishes to use the Tell us Once service following the registration of death, they should bring with them (if applicable): deceased's National Insurance number, valid passport, valid driving licence, DWP benefits information, Library card, Blue Badge, concessionary travel card, vehicle ownership document.

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Question: What information do I need to supply to obtain a copy of a certificate?

Answer: The birth,death or marriage must have taken place on the Island from 1837. The exact information that you need to supply can be found on the downloadable form - select which certificate type you require. A chargeable priority service is available to collect in 24 hours (£10) - this is in addition to the £10 certificate fee. For standard collection service please allow 3 working days before collecting the certificate.

Postage cost is £1.50 per application. Please pay by cash or card.

A chargeable while-you-wait (1 hour) service of £15 is available in person only at the Register Office - this is in addition to the £10 certificate fee.




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Question: What documents should I bring when giving notice for marriage or a Civil Partnership?

Answer: It is vital that a couple have decided on the venue for the ceremony i.e. Register Office or Approved Premises. It is not possible to give notice of marriage without having decided on the venue.
A non-refundable booking fee is payable to confirm the chosen venue/ date and time, this booking must be made with the Isle of Wight Register Office prior to attending to give notice of marriage. Please pay by cash or card.

There are a number of documents required for giving notice of marriage:

1. PROOF OF NATIONALITY, NAME and ADDRESS - a valid passport, photocard driving licence, bank statement,DWP Letter or HRMC Letter (dated in last 3 months) If you were born on or after 1st January 1983 then you will also need to confirm British nationality e.g. by producing a valid UK passport or if reasonably possible, by bringing in one of your parents birth certificates to prove that he or she is a British citizen. If you do not bring these documents your appointment will not go ahead.
2. If your NAME HAS CHANGED by deed poll or statutory declaration the relevant documents will need to be shown.
3. If either party has been MARRIED BEFORE proof of how the last marriages ended ie Decree absolute or death certificate. Please contact the register office if the decree absolute is not British.
IN ADDITION TO THE ABOVE, YOU WILL ALSO NEED TO PROVIDE - PROOF OF RESIDENCE ie bank statement or utility bill. If both parties live at the same address, then each of you need to provide proof of your address.(dated in the last month)


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