Corporate HR Documents

This group contains required and additional documentation relevant to all personnel and employees who work for the Isle of Wight Council

Health and Safety Manual - 1.1 Introduction
File Size: 515kb    Key Document Click here to see more information about the document

 

This manual has been produced with the concept of providing Isle of Wight Council managers, supervisors and other persons with an interest in health and safety, with a source of reference, which will assist them in managing health and safety and enable them to formulate and develop their own in-house safety documentation. It will also ensure that they have access to all the corporate policies and are fully aware of the health and safety management structure and systems for compliance with legislation, which are in operation within the Council.



Health and Safety Manual - 2.03A Asbestos
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Although it is now illegal to use asbestos in the construction or refurbishment of any premises, many asbestos containing materials which were used in the past remain in place. It is reassuring that as long as such materials are in good condition and not disturbed or damaged there is no risk and need not be removed. They can, however, become a danger to health if disturbance or damage allows asbestos fibres to be released into the air where people can breathe them in.



Exit Interview Questionnaire
File Size: 76kb    HR Guidance and Resources Click here to see more information about the document

The Isle of Wight Council recognises that staff turnover is inevitable and that holding exit interviews is good employment practice. Exit interviews give an employee a chance to gain a degree of closure as well as giving the Council the opportunity to gain valuable feedback about the organisation, which can be used for future development.



Health and Safety Manual - 2.11 Bomb Threat & Suspicious Package Policy
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The Management of Health and Safety Regulations 1999 require employers to have in place procedures for serious or imminent danger, these procedures will need to take into account the risk of staff being endangered by explosive devices or incendiary devices. The procedures to be followed in the event of a bomb threat should be clearly set out in workplace health and safety policy documents.



Health and Safety Manual - 2.16 Hazard Reporting & Safety Complaints
File Size: 60kb    Key Document Click here to see more information about the document

 Any area of work, be it plant or building, or any items of equipment which is considered dangerous by an employee should, in the first instance, be reported to his or her immediate supervisor.
If the supervisor is not available, the employee must notify the hazard to the responsible officer for his or her workplace.
After taking the action outlined above, should any employee remain dissatisfied with the action taken by the supervisor or the senior officer he or she may request that the matter be referred to the Health and Safety Section for an opinion. At this stage in the proceedings the employee may also, if he or she so wishes, seek the support of the Trade Union.



Health and Safety Manual - 2.19 Induction
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The purpose of induction is to introduce new employees to their job and the service for which they work. The sooner the newcomer becomes fully integrated, the quicker they will adapt to their working environment and be able to respond to the demands of the job and their responsibilities.



Health and Safety Manual - 2.22 Lifting Operations & Lifting Equipment
File Size: 67kb    Key Document Click here to see more information about the document

 

There is specific legislation concerning the use and maintenance of lifting equipment. The Lifting Operations and Lifting Equipment Regulations (LOLER) 1998 set out a standard to be reached to ensure that lifting operations are carried out in safe manner. It is important that when addressing the requirements of LOLER that the Provision and Use of Work Equipment Regulations (PUWER) (Section 2.37) are also considered. The text printed in bold italics indicates an Approved Code of Practice has been issued for that regulation and managers must ensure they comply with it.



Health and Safety Manual - 2.23 Manual Handling
File Size: 333kb    Key Document Click here to see more information about the document

The Manual Handling Operations Regulations 1992 lay down minimum requirements for securing the health and safety of employees who are required to undertake manual handling tasks at work. The extent of an employer’s duty is to avoid manual handling operations, which might involve risk of injury, but where this is not practicable to remove or reduce the risk using risk assessment as a basis for action. In addition to the above, other legislation which is applicable to manual handling includes the Health and Safety at Work Act 1974, the Management of Health and Safety Regulations 1999, and the Provision and Use of Work Equipment Regulations 1998.

This policy should be read in conjunction with the Isle of Wight Council General Health and Safety Policy statement, any Directorate policies and the Health and Safety Training Policy. In order to reduce the number of injuries being sustained by employees and to further managers in complying with the many statutory requirements and associated codes of practice and guidance, this policy has been formally adopted by the Isle of Wight Council.



Health and Safety Manual - 2.36a Working at Height
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The Work at Height Regulations 2005 came into effect on the 6 April 2005. The Regulations will apply to all work at height where there is a risk of a fall liable to cause personal injury. There are now no height limits. The Regulations place duties on employers, the self-employed, and any person that controls the work of others (for example Building Managers, Property Services and others who may contract others to work at height, such as window cleaners and builders). The Regulations do not apply to the provision of paid instruction or leadership in caving or climbing by way of sport, recreation, team building or similar activities.



Health and Safety Manual - 2.38 Workplace Transport
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There is a legal duty under the Health and Safety at Work etc Act 1974 to ensure, as far as reasonably practicable, the health and safety of all employees whilst at work. Employers and employees also have a duty to ensure that others are not put at risk by work related driving activities. The Management of Health and Safety at Work Regulations 1999 also apply and require that risk assessment are undertaken for activities with significant risks, and that effective management controls are put in place and implemented. When considering driving safety there are a number of road traffic laws to take into account, including the Road Traffic Act. This policy details how managers should manage occupational driving and details responsibilities.



Additional Employment Form
File Size: 172kb    HR Guidance and Resources Click here to see more information about the document

Notification of/Application for Additional Employment



Workrite User Guide for Schools
File Size: 524kb    Guidance Click here to see more information about the document

Guidance notes for the use of Workrite for Schools



Workrite User Guide for School Managers
File Size: 259kb    Guidance Click here to see more information about the document

A guide to Workrite for School Managers 



Health and Safety Manual - 2.20 Legionella (July 2014)
File Size: 382kb    Key Document Click here to see more information about the document

Policy for the Control of Legionella



Health and Safety: Lone Worker Policy
File Size: 435kb    Key Document Click here to see more information about the document

Lone Working policy



Health and Safety Manual - 2.28 Risk Assessment
File Size: 234kb    Key Document Click here to see more information about the document

Risk assessment is the corner stone of all health and safety practise within the Council.  By implementing a programme of suitable and sufficient risk assessment in all of its activities and by implementing the findings, the Council will ensure that its employees, service users, contractors and members of the public are protected from harm as far as is reasonably practicable. 

The Council recognises its responsibility towards staff, contractors, service users and members of the public for managing risks under Sections 2 and 3 of the Health and Safety at Work Act 1974 and Regulation 3 of the Management of Health and Safety at Work Regulations 1999.



Health and Safety Risk Assessment Record 2.28
File Size: 51kb    Key Document Click here to see more information about the document

The identification of hazards and the assessment of risks are key parts of the Isle of Wight Council’s policy for securing good standards of health and safety and a statutory requirement under the Management of Health and Safety at Work Regulations 1999. Risk assessment will be carried out on an ongoing basis and to be effective it is important that all Council employees understand and co-operate, wherever they can, in the process of risk assessment.

The purpose of risk assessment is to find out if the Council is managing health and safety effectively and to see if improvements can be made. The assessments will cover the tasks undertaken by staff, procedures, plant, substances and workplaces.



Health and Safety Manual - Educational Visit Planning and Approval Policy 2015
File Size: 418kb    Key Document Click here to see more information about the document

Policy for schools to follow when organising educational visits.  This is to ensure that schools meet both health and safety requirements but also meet the expectations of the Council's insurers.  This version includes extra detail from our insurers regarding overseas travel.



Heating and Cooling Policy
File Size: 68kb    Key Document Click here to see more information about the document

Heating and cooling of Council office buildings



Guidance for Completing Your Job Application Form
File Size: 105kb    HR Guidance and Resources Click here to see more information about the document

Guidance for completing a job application form.



Health and Safety Manual - Personal Safety Guidance for Elected Members
File Size: 172kb    Key Document Click here to see more information about the document

An important role of councillors is to keep in touch with their communities. This includes helping residents with any problems they might have. Often this extends beyond just the delivery of council services. These contacts are usually rewarding and non-adversarial.
However, residents sometimes approach their councillor because they have been unsuccessful in resolving an issue though other channels and consequently such approaches could potentially become confrontational.
Circumstances will vary and councillors will take their own decisions about how to conduct their duties as councillors while remaining easily accessible to their residents.
In general terms, the guidance follows advice given to others who by virtue of public duties or employment meet many people whom they do not know.



Job Summary
File Size: 206kb    HR Guidance and Resources Click here to see more information about the document

The job summary is used with our Generic Role Profiles to describe the specific tasks and duties of a job.  It also contains the qualifications, skills and experience expected for a job at that pay grade.  Please refer to the short guidance notes to help preparing a job summary.



Health and Safety Manual - 2.27 Pregnant Workers
File Size: 299kb    Guidance Click here to see more information about the document

This policy outlines the Council's approach to health and safety in regards to new and expectant mothers. This policy should be read in conjunction with the Council's general maternity policy.

 



Framework User Guide - Fire Extinguishers and Firefighting Equipment
File Size: 587kb    Key Document Click here to see more information about the document

Framework User Guide - Fire Extinguishers and Firefighting Equipment



Trade Union Facilities Time 2017-18
File Size: 195kb    Key Document Click here to see more information about the document

Facilities time data for Trade Unions for the period from 1 April 2017 to 31 March 2018, separated into centrally employed, education employed and fire and rescue service.



Recruitment Booklet - Social Worker
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The Isle of Wight is a great place to live and work.

This booklet provides information on how the Isle of Wight is a beautiful, calm, interesting, inspiring place as well as transport links and some demographics. Within the booklet you can also discover the career opportunities on offer at the Isle of Wight Council.



Gender Pay Gap Report 2017/2018
File Size: 198kb    Key Document Click here to see more information about the document

From 2017, Gender Pay Gap Legislation requires any organisation that has 250 or more employees to publish a report showing how large the pay gap is between male and female employees.  The pay gap is the difference between the average (mean or median) earnings of men and women, expressed as the percentage of women’s earnings compared to men’s earnings.



Trade Union Facilities Time 2018-19
File Size: 124kb    Key Document Click here to see more information about the document

Facilities time data for Trade Unions for the period from 1 April 2018 to 31 March 2019, separated into centrally employed, education employed and fire and rescue service.



Phase 1-4 work summary
File Size: 422kb    Key Document Click here to see more information about the document

St Mary's junction work schedule - phases 1-4



St Mary's phase 5 (Jan 2020) traffic management map
File Size: 174kb    Key Document Click here to see more information about the document

Southbound - towards Newport - traffic management arrangements at St Mary's roundabout, from January 2020.



St Mary's press release - December 2019
File Size: 170kb    Key Document Click here to see more information about the document

A press release issued in December 2019 providing an update on the improvements works at St Mary's roundabout.



Phase 6 St Mary's roundabout works
File Size: 172kb    Key Document Click here to see more information about the document

Traffic management map for St Mary's roundabout from April until June 2020.



Health and Safety Policy Statement - Isle of Wight Council
File Size: 313kb    Key Document Click here to see more information about the document

Health and Safety Policy Statement signed 03/01/2020 by John Metcalfe - Chief Executive - Isle of Wight Council.

All Council premises, where the Council is the employer, are required by law to display the Health and Safety Policy Statement. This statement is reviewed annually.

It is the responsibility of managers at each premises to ensure that up to date copies of the policy statement are displayed on a notice board where it can be easily seen and read. Only one policy statement needs to be on display per premises. Generally, this will be displayed next to the health and safety law poster.



Gender Pay Gap Report 2016/17
File Size: 301kb    Key Document Click here to see more information about the document

From 2017, Gender Pay Gap Legislation requires any organisation that has 250 or more employees to publish a report showing how large the pay gap is between male and female employees.  The pay gap is the difference between the average (mean or median) earnings of men and women, expressed as the percentage of women’s earnings compared to men’s earnings.



Gender Pay Gap Report 2018/2019
File Size: 207kb    Key Document Click here to see more information about the document

From 2017, Gender Pay Gap Legislation requires any organisation that has 250 or more employees to publish a report showing how large the pay gap is between male and female employees.  The pay gap is the difference between the average (mean or median) earnings of men and women, expressed as the percentage of women’s earnings compared to men’s earnings.