Isle of Wight Council

Admin Hub

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Job SummaryTerms and Conditions
Senior Administrative Officer x3 Ref: 2022_46

County Hall, Newport, Isle of Wight and Agile

Grade 6, £22,777 - £24,054 per annum

Contact: Nicki O'Brien at nicki.obrien@iow.gov.uk or 07814280140

Vacancy Reference: 2022_46

Closing Date: 28/11/2022

Contract Type: Permanent

Hours: 37 per week

Due to exciting enhancements within the ASC Admin Hub we have an opportunity to expand the team with 3 Senior Administrative Officers.    

The successful candidates will have excellent administration skills to provide a range of highly effective, efficient and specialist administrative support to the care management teams, managers, senior managers and identified members of
the Practice Development Unit.  Your administration experience will include complex diary management, arranging and recording of confidential or sensitive meetings (such as disciplinary/grievance hearings) – virtual, hybrid and in person.

You will have previous experience of the co-ordination of activities, events, or work related tasks.

You will have exceptional communication skills that will become your foundation with you taking a lead role working alongside administrative officers completing, organising and if required distribution and guidance of tasks.
You will also have direct and indirect contact with internal and external professionals and members of the public alike.

You will possess excellent ICT skills and demonstrable ability to use standard MS Office applications such as Word, Excel, PowerPoint, MS Teams and OneNote. These skills will be utilised to assist managers with performance monitoring.  Interpreting, extracting, collating and sharing data and where necessary create bespoke performance spreadsheets, rotas and assist managers with inputting and extracting data.

You will be motivated to work alone using your own initiative, with the ability to prioritise your work and manage your time effectively whilst also being able to work as part of a team and assist and motivate colleagues.  The team is also there to support you.

You will need to remain calm, efficient and professional when under pressure with changeable priorities, deadlines and expectations.

The Isle of Wight Council is fully equipped with technology to provide face to face and online tools for a hybrid working environment. For this reason, the post holder is required to be fully versed in Microsoft 365 and have the confidence to learn internal applications. You will work from County Hall and agile working locations.

You will have the opportunity to share your skills and experiences to help develop and review processes and keep them up to date with changing times and technology improvements. 

For further information or an informal discussion please contact Nicki O’Brien at nicki.obrien@IOW.gov.uk or 07814280140

Team IWC Values:

  - Community & Customer focused

  - Effective & Efficient

  - Working together

  - Fair & transparent

We are proud of our commitment to offer:

- Supporting and supervising all our workforce

- Providing opportunities for our staff as they develop and progress their professional careers

- Providing regular training opportunities.

We are looking forward to receiving your application if you have what it takes to make a difference and share our vision and values.

 

Find out more about working for the Isle of Wight Council and living on the Island here.

A relocation scheme of up to £8,000 is available to new employees subject to qualifying criteria. Further details are available upon request.

The Isle of Wight Council protects its employees from discrimination and this is supported by the Unacceptable Behaviour Policy, Employee Code of Conduct and Behaviours Framework. We actively promote the diversity of our workforce and we provide flexible working options (where appropriate) to support the different needs of our employees.

The Isle of Wight Council is an equal opportunities employer, who is proud to encourage applications from all cultures, backgrounds and abilities to better reflect the diversity within our local community. In addition to this, we are also a Disability Confident Employer. Along with a number of other areas of commitments, this means that providing you meet the basic essential requirements of the advertised role and have declared yourself as disabled, you will be offered an opportunity for an interview within the council.

Please view information pack and complete your job application online at www.iow.gov.uk/jobvacancies. Telephone 01983 823134 or email callcentre@iow.gov.uk if you need further information about applying. Please note only applications completed and submitted online by the closing date will be accepted.

We often receive a high volume of applicants for our vacancies. If you do not hear from the recruiting manager within three weeks of the closing date, we regret that your application will not have been successful on this occasion. If unsuccessful, we actively encourage you to revisit our job pages and apply to alternate posts that may be suitable.

 

Closing Date: 28 November 2022

Interview Date: 8 December 2022